Three (3) UBS Skills That I Have Learned Today

On my third UBS Lab class , I have been taught on how to use UBS system on computer . Basically, this is what I've waiting for since my first UBS Lab class :)


Before we start using the system, Sir Fendy had given back the tutorial that we had done on the second UBS Lab class. As long as I concerned, the purpose of doing that tutorial is to make the progress of key in the information in the system easier, as this is our very first time using UBS Accounting System. 


There were three skills that I have been discovered during my last class. They were how to enter the accounts, how to key in all the transactions and how to key in all the double entries.


However, there were several basic things to do before I can apply all the skills mentioned earlier. First is creating the new company data ; i.e NABILAH_DIA. Next , on the UBS interface go as "Admin". An "Admin" must be very honest because he/she can views all the accounts made in the company. Moving on, update the company profile if there are any changes to made on it. To update the company profile, go to 'Housekeeping' tab -> Setup -> General Setup.


After finished completing the tasks above, now is where I had applied the first skill on how to enter the account. To enter the account, go to 'General' tab -> General Ledger Account Maintenance. Then, just key in all the information according to the following Chart of Account. Example; Account No.(1000/000), A/C Description(CAPITAL), Account Type(A), Special A/C(blank). After finished, I have to check it back. To check, I need to go to 'General' tab -> Print List of Account.  If there were any mistakes made, we can always correct the errors in the Print List of Account by double-click on the particular list, reverse the mistake made then once you've completed, click 'Save'.


Next skill was how to key in all the transactions. To do this, I need to go to 'Transaction' tab -> Organize Batches. Key in all the entries i.e; Type(Credit), Titles(Sales Journal-Jan08), Period(1). To check the entries made, go to 'Transaction' tab -> Organize Batches.


Last skill was on how to key in the double entry. Okay, this part was a bit tricky. Here is where the previous tutorial is needed to reduce the confusion. Go to 'Transaction' tab -> Transaction File Maintenance. For the batch, I had entered number 5 which was for Cash Book(Bank)-Jan08 as all the transactions made were in the respect of the bank. Si Fendy told us to use 'Add Entry' instead of 'Quick Entry' so that we can learn it slowly and manually. What I have done in the 'Add Entry' was, I adjusted the date, picked Account Type, inserted the debit and credit transactions and once I had done, I previewed the list of double entry by clicking the 'Transaction' tab -> Print Batch of Transactions and adjusted the batch to batch 5. In this place, double-click on the list which is wrong to correct the errors.


When I had completed all the tasks, I did the backup part. It is important to do the backup though. Usually, we can save the backup data in the floppy disk or just save it in the computer. Go to 'File' tab -> Backup and Restore.


To conclude, using UBS Accounting System is not that hard as long as you have a strong accounting basic which is vital. You just need to key in the transactions systematically , remember where to go and what to do and do practice a lot to make it easier. Practice makes perfect :)